Expense Management · Professional Services · Swansea

# Expense Management for professional services in Swansea

Track client-billable expenses, manage travel and entertainment claims, and handle per-diem allowances. Categorise by client, project, or cost centre.

[Register your interest](/early-access)[Expense Management for Professional Services](/features/expense-management/professional-services) The difference

## Why Swansea professional services businesses use CubeHR

- Client-billable expense categorisation

- Travel and entertainment policy enforcement

- Per-diem and allowance management

- Receipt capture against every claim

- Multi-currency expense handling for international travel

- Cost centre and project allocation

 In practice

## How professional services businesses in Swansea use it

Illustrative examples of how it gets used, not customer case studies.
- A company with 30 field sales reps handles expense claims over email with receipts attached as photos.

- A domiciliary care provider needs mileage for 80 care workers visiting clients across a county, and paper logs are unreliable.

 More modules

## Other HR features for professional services in Swansea

- [Performance Management](/features/performance-management/professional-services/swansea)
- [Time Tracking](/features/time-tracking/professional-services/swansea)
- [Training & Development](/features/training-development/professional-services/swansea)
- [Reporting & Analytics](/features/reporting-analytics/professional-services/swansea)

[All professional services HR features in Swansea →](/industries/professional-services/swansea)

### Expense Management for other industries in Swansea

- [Expense Management for Construction](/features/expense-management/construction/swansea)

### Expense Management for professional services across Wales

- [Cardiff](/features/expense-management/professional-services/cardiff)
- [Newport](/features/expense-management/professional-services/newport)

 Questions

## Expense Management FAQ

What HMRC mileage rates are used?Cars and vans: 45p per mile for the first 10,000 miles, then 25p per mile. Motorcycles: 24p per mile. Bicycles: 20p per mile. Rates are updated when HMRC publishes changes.

Can we set expense limits?Yes. Set per-claim limits, daily limits, and category limits. Claims exceeding thresholds can be flagged for additional approval or blocked entirely.

Is VAT tracked on expenses?Yes. Employees can enter VAT amounts on each expense line. Reports include gross, net, and VAT breakdowns for accounting purposes.

Can expenses be submitted without a receipt?That's configurable. You can require receipts for all expenses, only for claims over a certain amount, or make them optional. Missing receipt flags are visible in approval workflows.

 Coming soon

## Sort expense management for your Swansea professional services business

CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.

[Register your interest](/early-access)[Book a walkthrough](/contact)
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law

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**URL:** https://cube-hr.co.uk/features/expense-management/professional-services/swansea