Document Management · Derby # Document Management in Derby CubeHR's document management system stores all your HR documents in one secure place. Upload contracts, policies, and handbooks. Track employee acknowledgements. Manage document versions. Set expiry alerts for time-sensitive documents like right to work or DBS certificates. [Register your interest](/early-access)[Document Management overview](/features/document-management) What's included ## Document Management for Derby businesses - ### Secure Document Storage Upload and organise documents by type: contracts, policies, certificates, right to work. All stored securely with encryption at rest. - ### Acknowledgement Tracking Assign documents to employees or teams and track who has read and acknowledged them. Chase outstanding acknowledgements automatically. - ### Version Control Upload new versions of policies and handbooks without losing the old ones. Full version history with timestamps and change notes. - ### Expiry Alerts Set expiry dates on time-sensitive documents. Get automatic alerts at 90, 60, and 30 days before expiry. Never let a right to work document lapse. - ### Folder Organisation Organise documents into company folders (policies, handbooks) and employee folders (contracts, certificates). Logical structure, easy navigation. - ### Access Controls Control who can view, upload, and delete documents. Sensitive documents restricted to HR only. Employee documents visible to the employee and their manager. The difference ## Why Derby businesses use CubeHR for document management - ### All documents in one place No more shared drives, email attachments, or filing cabinets. Every HR document lives in CubeHR with proper access controls and audit trails. - ### Never miss a document expiry Automatic alerts ensure right to work documents, DBS checks, and certifications are renewed before they lapse. Protect your business from compliance failures. - ### Prove policy acknowledgement When an employee claims they didn't receive the updated handbook, you have a timestamped record showing when they acknowledged it. By sector ## Document Management by industry in Derby - [Healthcare](/features/document-management/healthcare/derby) - [Finance & Banking](/features/document-management/finance/derby) Questions ## Document Management FAQ What file types are supported?PDF, Word (.docx), Excel (.xlsx), images (JPEG, PNG), and plain text. Maximum file size is 25MB per document. Bulk upload is supported for initial migration. Can employees upload their own documents?Yes, with configurable permissions. Employees can upload certificates, qualifications, and personal documents to their own profile. HR can review and approve uploads. Is there a storage limit?CubeHR includes generous storage allowances on all plans. Enterprise plans include unlimited storage. You'll never need to delete documents to make space. Can we send documents for e-signature?E-signature integration is on our roadmap. Currently, you can upload signed documents and track acknowledgements. Digital signature workflows are coming soon. More ## Other HR features in Derby - [Leave Management](/hr-software/east-midlands/derby/leave-management) - [Absence Management](/hr-software/east-midlands/derby/absence-management) - [Time Tracking](/hr-software/east-midlands/derby/time-tracking) - [Shift Scheduling](/hr-software/east-midlands/derby/shift-scheduling) - [Performance Management](/hr-software/east-midlands/derby/performance-management) - [Employee Management](/hr-software/east-midlands/derby/employee-management) ### Document Management across East Midlands - [Document Management in Nottingham](/hr-software/east-midlands/nottingham/document-management) - [Document Management in Leicester](/hr-software/east-midlands/leicester/document-management) - [Document Management in Northampton](/hr-software/east-midlands/northampton/document-management) Coming soon ## Bring document management to your Derby business CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place. [Register your interest](/early-access)[Book a walkthrough](/contact) - GDPR compliant · UK data residency - Set up in an afternoon - Built for UK employment law --- **URL:** https://cube-hr.co.uk/hr-software/east-midlands/derby/document-management