Compliance & Right to Work · City of London # Compliance & Right to Work in City of London CubeHR keeps your compliance obligations on the employee record rather than in someone's memory. Right to work documents with expiry dates and encrypted copies, DBS certificate tracking with renewal alerts, GDPR subject access exports, and a full audit trail of every change. Auto-enrolment pension tracking and working time monitoring are in development. [Register your interest](/early-access)[Compliance & Right to Work overview](/features/compliance-right-to-work) What's included ## Compliance & Right to Work for City of London businesses - ### Right to Work Tracking Record passport, visa, settled status, and share code details with expiry dates, and store encrypted copies of the documents. Automatic expiry alerts fire at configurable thresholds: 90, 60 and 30 days by default. - ### DBS Check Management Basic, Standard, Enhanced and Enhanced with Barred Lists checks recorded with issue dates, encrypted certificate numbers, outcomes and Update Service registrations. Set your own renewal interval and get alerted before it lapses. - ### Auto-enrolment Pension In development. Pension eligibility, opt-in/opt-out status and contribution rates, with flags as employees approach the eligibility thresholds. - ### Working Time Compliance In development. Monitoring of 48-hour weekly limits, 11-hour rest periods and 6-hour break requirements, with opt-out agreements recorded. - ### GDPR Data Management Track data processing activities, manage subject access requests, and enforce retention policies. Built-in data export and deletion workflows. - ### Compliance Alerts Automatic in-app and email notifications as right to work documents, DBS checks and dated employee documents approach their expiry, at the thresholds you configure. The difference ## Why City of London businesses use CubeHR for compliance & right to work - ### Avoid illegal employment fines Right to work checks are a legal requirement. CubeHR ensures no document expires without HR being notified, protecting your business from fines of up to £20,000 per worker. - ### Always audit-ready Every compliance check, document, and action is logged with timestamps. When regulators or auditors ask, you produce the evidence instantly. - ### Reduce compliance admin by 90% Automated alerts, expiry tracking, and centralised document storage replace manual spreadsheets, diary reminders, and paper filing systems. By sector ## Compliance & Right to Work by industry in City of London - [Construction](/features/compliance-right-to-work/construction/city-of-london) - [Healthcare](/features/compliance-right-to-work/healthcare/city-of-london) - [Hospitality](/features/compliance-right-to-work/hospitality/city-of-london) - [Education](/features/compliance-right-to-work/education/city-of-london) - [Charities & Nonprofits](/features/compliance-right-to-work/charity-nonprofit/city-of-london) - [Logistics & Transport](/features/compliance-right-to-work/logistics/city-of-london) Questions ## Compliance & Right to Work FAQ What right to work document types are supported?UK passport, EU settled/pre-settled status, visa (all types), biometric residence permit, share codes, and more. The system is configurable for new document types as immigration rules change. Does CubeHR replace the employer's legal obligation to check documents?No. CubeHR helps you manage and track right to work checks, but the legal obligation to verify original documents remains with the employer. CubeHR ensures you don't miss expiry dates or forget to re-check. How is sensitive compliance data protected?Document copies are encrypted at rest. Access is restricted to HR and authorised managers only. All access to sensitive compliance data is logged in the audit trail. Can we track industry-specific compliance requirements?Yes. Custom compliance fields and document types can be configured for sector-specific requirements: FCA for finance, CQC for healthcare, Ofsted for education, and more. More ## Other HR features in City of London - [Leave Management](/hr-software/london/city-of-london/leave-management) - [Absence Management](/hr-software/london/city-of-london/absence-management) - [Time Tracking](/hr-software/london/city-of-london/time-tracking) - [Shift Scheduling](/hr-software/london/city-of-london/shift-scheduling) - [Performance Management](/hr-software/london/city-of-london/performance-management) - [Employee Management](/hr-software/london/city-of-london/employee-management) ### Compliance & Right to Work across London - [Compliance & Right to Work in Canary Wharf](/hr-software/london/canary-wharf/compliance-right-to-work) - [Compliance & Right to Work in Shoreditch](/hr-software/london/shoreditch/compliance-right-to-work) - [Compliance & Right to Work in Westminster](/hr-software/london/westminster/compliance-right-to-work) - [Compliance & Right to Work in Croydon](/hr-software/london/croydon/compliance-right-to-work) Coming soon ## Bring compliance & right to work to your City of London business CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place. [Register your interest](/early-access)[Book a walkthrough](/contact) - GDPR compliant · UK data residency - Set up in an afternoon - Built for UK employment law --- **URL:** https://cube-hr.co.uk/hr-software/london/city-of-london/compliance-right-to-work