Expense Management · Exeter # Expense Management in Exeter CubeHR's expense management lets employees submit claims from their phone, attach receipts via camera, and track mileage with HMRC-approved rates. Managers approve with one tap. Finance exports approved claims directly to payroll or accounting software. No more lost receipts or month-end chaos. [Register your interest](/early-access)[Expense Management overview](/features/expense-management) What's included ## Expense Management for Exeter businesses - ### Receipt Capture Attach a photo of your receipt to the claim from any device. It stays with the claim through approval and export, so paper receipts stop mattering. Automatic OCR of the amount, date and vendor is in development. - ### HMRC Mileage Rates Built-in HMRC-approved mileage rates: 45p/mile (first 10,000), 25p/mile after. GPS journey tracking calculates distances automatically. - ### Approval Workflows Claims route to the right approver based on amount, type, or department. Multi-level approval for high-value claims. One-tap approval from mobile. - ### Category Management Standard expense categories: travel, meals, accommodation, office supplies, client entertainment. Add custom categories for your business. - ### Payroll & Accounting Export Export approved expenses to CSV for payroll processing or direct integration with accounting software. VAT tracking included. - ### Expense Analytics Track spend by team, category, and time period. Set budgets and get alerts when thresholds are approached. Spot trends and control costs. The difference ## Why Exeter businesses use CubeHR for expense management - ### Submit expenses in 30 seconds Photo of receipt, enter amount, pick category, submit. Done from a phone while still in the taxi. No spreadsheets, no envelope of receipts at month-end. - ### HMRC-compliant mileage tracking GPS tracks journeys automatically. HMRC rates applied correctly including the 10,000-mile threshold change. Audit-ready mileage logs generated automatically. - ### Finance team gets clean data Approved expenses export directly to payroll and accounting formats. VAT is tracked, categories are consistent, and receipts are attached. Month-end takes hours, not days. By sector ## Expense Management by industry in Exeter - [Construction](/features/expense-management/construction/exeter) - [Professional Services](/features/expense-management/professional-services/exeter) Questions ## Expense Management FAQ What HMRC mileage rates are used?Cars and vans: 45p per mile for the first 10,000 miles, then 25p per mile. Motorcycles: 24p per mile. Bicycles: 20p per mile. Rates are updated when HMRC publishes changes. Can we set expense limits?Yes. Set per-claim limits, daily limits, and category limits. Claims exceeding thresholds can be flagged for additional approval or blocked entirely. Is VAT tracked on expenses?Yes. Employees can enter VAT amounts on each expense line. Reports include gross, net, and VAT breakdowns for accounting purposes. Can expenses be submitted without a receipt?That's configurable. You can require receipts for all expenses, only for claims over a certain amount, or make them optional. Missing receipt flags are visible in approval workflows. More ## Other HR features in Exeter - [Leave Management](/hr-software/south-west/exeter/leave-management) - [Absence Management](/hr-software/south-west/exeter/absence-management) - [Time Tracking](/hr-software/south-west/exeter/time-tracking) - [Shift Scheduling](/hr-software/south-west/exeter/shift-scheduling) - [Performance Management](/hr-software/south-west/exeter/performance-management) - [Employee Management](/hr-software/south-west/exeter/employee-management) ### Expense Management across South West England - [Expense Management in Bristol](/hr-software/south-west/bristol/expense-management) - [Expense Management in Bath](/hr-software/south-west/bath/expense-management) - [Expense Management in Plymouth](/hr-software/south-west/plymouth/expense-management) - [Expense Management in Bournemouth](/hr-software/south-west/bournemouth/expense-management) Coming soon ## Bring expense management to your Exeter business CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place. [Register your interest](/early-access)[Book a walkthrough](/contact) - GDPR compliant · UK data residency - Set up in an afternoon - Built for UK employment law --- **URL:** https://cube-hr.co.uk/hr-software/south-west/exeter/expense-management