# CubeHR - AI Agent Guide

> HR software built in the UK, for UK employment law. Records, absence, rotas, timesheets, onboarding and reviews on one employee record, with self-service for staff.
>
> Published by Cube Systems Limited, part of Crushed Ice Group.
>
> Contact: hello@cube-hr.co.uk | 01234 672 617
> Address: Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
> Hours: Monday to Friday, 09:00 to 17:30

## Product

- **Name:** CubeHR
- **Category:** HR software for UK businesses, cloud hosted in the UK
- **Status:** Coming soon
- **How to get it:** register interest for a place at https://cube-hr.co.uk/early-access
- **Pricing:** from £3 per employee per month. See https://cube-hr.co.uk/pricing
- **Modules:** 16. See https://cube-hr.co.uk/features
- **API:** documented REST API at https://cube-hr.co.uk/docs

## Publisher

CubeHR is a trading name of Cube Systems Limited, part of Crushed Ice Group. Registered in England and Wales, company number 17220899. ICO registration number ZC216972.

- **Publisher:** Cube Systems Limited (https://cubesystems.co.uk)
- **Company number:** 17220899
- **ICO registration number:** ZC216972 (https://ico.org.uk/ESDWebPages/Entry/ZC216972)
- **Registered office:** Unit 11, Olney Business Park, Osier Way, Olney, Buckinghamshire, MK46 5FP
- **Parent:** Crushed Ice Group Limited (https://crushedicegroup.co.uk)
- **Companies House:** https://find-and-update.company-information.service.gov.uk/company/17220899

## Related

Also from Cube Systems:

- [CubeERP](https://cubeerp.co.uk): ERP for manufacturers and distributors (Early access)
- [CubeCRM](https://cubecrm.co.uk): CRM for sales and service teams (Early access)
- [CubeMSP](https://cubemsp.co.uk): Software for managed service providers (Early access)
- [Apps by Cube Systems](https://cubesystems.co.uk/apps): smaller products with one job each

Crushed Ice Group:

- [Crushed Ice Group](https://crushedicegroup.co.uk): the group Cube Systems belongs to
- [Crushed Ice](https://crushedice.uk): Bespoke software, IT support and communications since 2003
- [Cube Systems](https://cubesystems.co.uk): British business software

## Features

- **Leave Management** - Manage annual leave, sick days, and all absence types with full UK employment law compliance. URL: https://cube-hr.co.uk/features/leave-management
- **Absence Management** - Bradford Factor, SSP tracking, sickness recording, and return-to-work workflows for UK businesses. URL: https://cube-hr.co.uk/features/absence-management
- **Time Tracking** - Track working hours with QR codes, GPS, kiosk mode, or timesheets. Built for offices, sites, and remote teams. URL: https://cube-hr.co.uk/features/time-tracking
- **Shift Scheduling** - Rota management, shift swaps, open shifts, and working time regulation compliance. URL: https://cube-hr.co.uk/features/shift-scheduling
- **Performance Management** - 360° reviews, OKRs, 1-to-1 meetings, and competency frameworks. Performance management that works. URL: https://cube-hr.co.uk/features/performance-management
- **Employee Management** - Centralised employee profiles with contracts, salary history, emergency contacts, and self-service updates. URL: https://cube-hr.co.uk/features/employee-management
- **Document Management** - Secure document storage with version control, acknowledgement tracking, and expiry alerts. URL: https://cube-hr.co.uk/features/document-management
- **Reporting & Analytics** - Pre-built HR reports for headcount, leave liability, and asset operations. URL: https://cube-hr.co.uk/features/reporting-analytics
- **Compliance & Right to Work** - Right to work and DBS tracking with expiry alerts, GDPR tooling, and a complete audit trail. URL: https://cube-hr.co.uk/features/compliance-right-to-work
- **Expense Management** - Expense claims, receipt capture, HMRC mileage rates, and approval workflows. URL: https://cube-hr.co.uk/features/expense-management
- **Asset Tracking** - Equipment registry with assignment tracking, warranty management, and offboarding return workflows. URL: https://cube-hr.co.uk/features/asset-tracking
- **Multi-company Management** - Parent/subsidiary management with company-specific settings and consolidated group reporting. URL: https://cube-hr.co.uk/features/multi-company
- **Onboarding** - Structured onboarding checklists, pre-start document collection, and new starter workflows. URL: https://cube-hr.co.uk/features/onboarding
- **Training & Development** - Training records, certification tracking, course management, and development plans. URL: https://cube-hr.co.uk/features/training-development
- **Mobile App** - Native iOS and Android app for leave requests, clock in, expenses, and team management on the go. URL: https://cube-hr.co.uk/features/mobile-app
- **Smart Notifications** - In-app and email alerts across leave, balances, assets, document expiry and absence triggers. URL: https://cube-hr.co.uk/features/smart-notifications

## Industries

Index: https://cube-hr.co.uk/industries
- **Construction** - GPS time tracking, site-based clock-in, CSCS card tracking, and compliance tools for construction businesses. URL: https://cube-hr.co.uk/industries/construction
- **Healthcare** - DBS tracking, mandatory training compliance, shift management, and CQC-ready reporting for healthcare. URL: https://cube-hr.co.uk/industries/healthcare
- **Hospitality** - Kiosk clock-in, shift scheduling, high-turnover management, and mobile HR for hospitality. URL: https://cube-hr.co.uk/industries/hospitality
- **Retail** - Multi-store management, shift scheduling, seasonal workforce handling, and mobile HR for retail. URL: https://cube-hr.co.uk/industries/retail
- **Professional Services** - Performance management, time tracking, compliance, and partner-level reporting for professional services. URL: https://cube-hr.co.uk/industries/professional-services
- **Technology** - Remote-friendly, API-first HR with flexible policies, OKRs, and self-service for tech teams. URL: https://cube-hr.co.uk/industries/technology
- **Education** - Term-time leave, DBS tracking, safeguarding compliance, and staff management for education. URL: https://cube-hr.co.uk/industries/education
- **Manufacturing** - Shift management, kiosk clock-in, H&S compliance, and workforce tracking for manufacturing. URL: https://cube-hr.co.uk/industries/manufacturing
- **Charities & Nonprofits** - Affordable HR with volunteer management, DBS compliance, and funder-ready reporting for charities. URL: https://cube-hr.co.uk/industries/charity-nonprofit
- **Logistics & Transport** - Driver management, GPS tracking, warehouse shifts, and working time compliance for logistics. URL: https://cube-hr.co.uk/industries/logistics
- **Care Homes** - CQC compliance, 24/7 shift scheduling, mandatory training tracking, and absence management for care homes. URL: https://cube-hr.co.uk/industries/care-homes
- **Finance & Banking** - FCA-compliant HR governance, audit trails, CPD tracking, and structured processes for financial services. URL: https://cube-hr.co.uk/industries/finance
- **Recruitment Agencies** - Consultant performance tracking, compliance management, and internal HR for recruitment agencies. URL: https://cube-hr.co.uk/industries/recruitment

## UK coverage

Index: https://cube-hr.co.uk/hr-software
- **London** (City of London, Canary Wharf, Shoreditch, Westminster, Croydon): https://cube-hr.co.uk/hr-software/london
- **South East England** (Brighton, Reading, Oxford, Guildford, Canterbury, Milton Keynes): https://cube-hr.co.uk/hr-software/south-east
- **South West England** (Bristol, Bath, Exeter, Plymouth, Bournemouth): https://cube-hr.co.uk/hr-software/south-west
- **West Midlands** (Birmingham, Coventry, Wolverhampton, Solihull): https://cube-hr.co.uk/hr-software/west-midlands
- **East Midlands** (Nottingham, Leicester, Derby, Northampton): https://cube-hr.co.uk/hr-software/east-midlands
- **North West England** (Manchester, Liverpool, Chester, Preston, Warrington): https://cube-hr.co.uk/hr-software/north-west
- **Yorkshire & The Humber** (Leeds, Sheffield, York, Hull, Bradford): https://cube-hr.co.uk/hr-software/yorkshire
- **North East England** (Newcastle, Sunderland, Durham, Middlesbrough): https://cube-hr.co.uk/hr-software/north-east
- **East of England** (Cambridge, Norwich, Ipswich, Colchester): https://cube-hr.co.uk/hr-software/east-of-england
- **Wales** (Cardiff, Swansea, Newport): https://cube-hr.co.uk/hr-software/wales
- **Scotland** (Edinburgh, Glasgow, Aberdeen, Dundee): https://cube-hr.co.uk/hr-software/scotland
- **Northern Ireland** (Belfast, Derry/Londonderry): https://cube-hr.co.uk/hr-software/northern-ireland

Local pages follow these patterns: `/hr-software/<region>/<city>`, `/hr-software/<region>/<city>/<feature>`, `/industries/<industry>/<city>` and `/features/<feature>/<industry>/<city>`.

## Key pages

- Home: https://cube-hr.co.uk
- Features: https://cube-hr.co.uk/features
- Industries: https://cube-hr.co.uk/industries
- Pricing: https://cube-hr.co.uk/pricing
- Mobile app: https://cube-hr.co.uk/app
- Register interest: https://cube-hr.co.uk/early-access
- About: https://cube-hr.co.uk/about
- Partner programme: https://cube-hr.co.uk/partners
- API documentation: https://cube-hr.co.uk/docs
- Contact: https://cube-hr.co.uk/contact

## Legal

CubeHR is a trading name of Cube Systems Limited, the data controller for this website (ICO registration number ZC216972). Data protection contact: hello@cube-hr.co.uk.

- Legal and data protection: https://cube-hr.co.uk/legal - every document below, the company and ICO registration details, and how to make a request about your data.
- Privacy policy: https://cube-hr.co.uk/legal/privacy - What personal data we collect through this website, our sales and support, and CubeHR accounts, why we need it, and the rights you have over it.
- Cookie policy: https://cube-hr.co.uk/legal/cookies - This website sets no cookies unless you allow Google Analytics, and the CubeHR app only stores what keeps you signed in. The full list, and how to change your mind.
- Terms of service: https://cube-hr.co.uk/legal/terms - The agreement between your organisation and Cube Systems Limited for CubeHR: accounts, trials, fees, cancellation, acceptable use and liability, and the rules for using this website.
- Data processing: https://cube-hr.co.uk/legal/data-processing - How CubeHR processes the staff data your organisation puts into it, including health and absence records, and what our Article 28 data processing terms commit us to.
- Sub-processors: https://cube-hr.co.uk/legal/sub-processors - The third parties that process customer data on our behalf, what each one does, where it does it, and how we tell you about changes.
- GDPR and data protection: https://cube-hr.co.uk/legal/gdpr - What UK GDPR asks of an employer keeping staff records, and how CubeHR helps with special category data, staff requests, retention, security and breaches.

## Markdown access

Every page on this site is available as markdown. Append `.md` to any URL (the home page is `/index.md`), or send an `Accept: text/markdown` request header.

## Optional: full site detail

> Full site detail available at: https://cube-hr.co.uk/llms-full.txt