CubeHR

Time Tracking · Sheffield

Time Tracking in Sheffield

CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.

Register your interestTime Tracking overview

What's included

Time Tracking for Sheffield businesses

  • QR Code Clock In/Out

    Secure HMAC-signed QR codes displayed on screens, printed on lanyards, or scanned from reception kiosks. Two-minute expiry prevents screenshot sharing.

  • GPS Geofencing

    Define boundaries around your office, warehouse, or site. Employees can only clock in when physically within range. Configurable radius per location.

  • Kiosk Mode

    Turn any Android tablet into a clock-in station. Camera-based QR scanning, PIN fallback, and offline support with automatic sync.

  • Automatic Timesheets

    Clock events automatically generate timesheets. Managers review and approve weekly or monthly. Overtime, breaks, and rounding rules applied automatically.

  • Works Offline

    Kiosks and mobile apps queue clock events when offline and sync automatically when connection returns. No lost data on site.

  • Payroll Export

    Export approved timesheets to CSV, or integrate directly with your payroll provider. Hours, overtime, and absence data, ready to process.

The difference

Why Sheffield businesses use CubeHR for time tracking

  • Eliminate buddy punching

    QR codes are time-limited and optionally device-bound. Combined with geofencing, it's virtually impossible for someone to clock in for a colleague.

  • Works for any environment

    Office workers use the mobile app. Warehouse teams use a kiosk tablet. Site workers use GPS. Remote workers log hours manually. One system for everyone.

  • Payroll in minutes, not hours

    Approved timesheets export directly to payroll formats. No more manually tallying hours from paper sheets or email confirmations.

By sector

Time Tracking by industry in Sheffield

Questions

Time Tracking FAQ

How do QR codes prevent fraud?

Each QR code contains an HMAC-SHA256 cryptographic signature and a Unix timestamp. Codes expire after 2 minutes (configurable) and can optionally be single-use. Screenshot sharing is blocked by the expiry mechanism.

Can we use time tracking without QR codes?

Absolutely. QR codes are optional. You can use GPS clock-in from the mobile app, manual timesheet entry, or kiosk PIN codes. Mix and match by location or team.

Does it comply with UK Working Time Regulations?

Yes. CubeHR can flag when employees exceed the 48-hour weekly average (over 17 weeks), miss 11-hour rest periods between shifts, or skip 20-minute breaks on 6+ hour shifts.

Can managers edit timesheets?

Yes, with full audit trail. Any manual adjustment by a manager is logged: who changed it, what they changed, and when. The original clock event data is always preserved.

More

Other HR features in Sheffield

Time Tracking across Yorkshire & The Humber

Coming soon

Bring time tracking to your Sheffield business

CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.

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  • GDPR compliant · UK data residency
  • Set up in an afternoon
  • Built for UK employment law