Time
Time Tracking
QR clock-in, geofencing and timesheets on any device
CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.
2 min
QR code expiry for anti-fraud
Kiosk or phone
Clock in whichever suits the site
Automatic
Timesheets built from clock events
What's included
Everything time tracking needs, in the box
6capabilities
on one employee record
QR Code Clock In/Out
Secure HMAC-signed QR codes displayed on screens, printed on lanyards, or scanned from reception kiosks. Two-minute expiry prevents screenshot sharing.
GPS Geofencing
Define boundaries around your office, warehouse, or site. Employees can only clock in when physically within range. Configurable radius per location.
Kiosk Mode
Turn any Android tablet into a clock-in station. Camera-based QR scanning, PIN fallback, and offline support with automatic sync.
Automatic Timesheets
Clock events automatically generate timesheets. Managers review and approve weekly or monthly. Overtime, breaks, and rounding rules applied automatically.
Works Offline
Kiosks and mobile apps queue clock events when offline and sync automatically when connection returns. No lost data on site.
Payroll Export
Export approved timesheets to CSV, or integrate directly with your payroll provider. Hours, overtime, and absence data, ready to process.
Why it matters
Why businesses pick CubeHR for time tracking
Eliminate buddy punching
QR codes are time-limited and optionally device-bound. Combined with geofencing, it's virtually impossible for someone to clock in for a colleague.
Works for any environment
Office workers use the mobile app. Warehouse teams use a kiosk tablet. Site workers use GPS. Remote workers log hours manually. One system for everyone.
Payroll in minutes, not hours
Approved timesheets export directly to payroll formats. No more manually tallying hours from paper sheets or email confirmations.
In practice
What this actually looks like
Construction company with multiple sites
The problem
A 120-person construction firm had no reliable way to track hours across 8 active sites. Paper timesheets were submitted weekly, often incomplete, sometimes fabricated.
The outcome
Clock-in is tied to the assigned site, and timesheets are built from the clock events themselves rather than re-keyed from paper.
Retail chain reception kiosks
The problem
A retail chain with 12 stores needed a simple, tamper-proof clock-in system that didn't require individual smartphones.
The outcome
Each store got an Android tablet running CubeHR in kiosk mode. Staff scanned their QR lanyard on arrival. Offline support meant no issues during internet outages.
Hybrid office tracking
The problem
A tech company with 80 employees split between office and home needed to understand office utilisation without micromanaging.
The outcome
Office-based days were tracked via QR codes at reception. WFH days were logged via the mobile app. Managers got visibility without surveillance.
Questions
Frequently asked
How do QR codes prevent fraud?
Each QR code contains an HMAC-SHA256 cryptographic signature and a Unix timestamp. Codes expire after 2 minutes (configurable) and can optionally be single-use. Screenshot sharing is blocked by the expiry mechanism.
Can we use time tracking without QR codes?
Absolutely. QR codes are optional. You can use GPS clock-in from the mobile app, manual timesheet entry, or kiosk PIN codes. Mix and match by location or team.
Does it comply with UK Working Time Regulations?
Yes. CubeHR can flag when employees exceed the 48-hour weekly average (over 17 weeks), miss 11-hour rest periods between shifts, or skip 20-minute breaks on 6+ hour shifts.
Can managers edit timesheets?
Yes, with full audit trail. Any manual adjustment by a manager is logged: who changed it, what they changed, and when. The original clock event data is always preserved.
By sector
Time Tracking in your industry
Time Tracking for Construction
Track hours across multiple sites with GPS-verified clock-in, QR kiosks for site entrances, and real-time visibility of who's on-site. Built for the realities of construction: subcontractors, variable shifts, and remote locations.
Learn moreTime Tracking for Hospitality
Manage clock-in across front of house, kitchen, and bar staff with kiosk tablets, handle split shifts, and get real-time labour cost visibility against covers. Purpose-built for the pace of hospitality.
Learn moreTime Tracking for Retail
Manage clock-in across stores with kiosk tablets, track part-time and seasonal staff hours, handle variable schedules, and get real-time labour data for workforce planning.
Learn moreTime Tracking for Professional Services
CubeHR's time tracking tools are designed to meet the specific needs of professional services businesses. CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.
Learn moreTime Tracking for Manufacturing
Clock-in kiosks at factory entrances, shift pattern tracking, overtime management, and real-time attendance visibility across production lines. Reduce time theft and simplify payroll.
Learn moreTime Tracking for Logistics & Transport
CubeHR's time tracking tools are designed to meet the specific needs of logistics & transport businesses. CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.
Learn moreTime Tracking for Healthcare
Track shifts across wards, departments, and locations. Handle complex rotas with bank staff and agency workers, maintain Working Time Directive compliance, and ensure accurate timesheet data for payroll.
Learn more
Also included
Works alongside
Shift Scheduling
Rota management, shift swaps, open shifts, and working time regulation compliance.
ExploreLeave Management
Manage annual leave, sick days, and all absence types with full UK employment law compliance.
ExploreReporting & Analytics
Pre-built HR reports for headcount, leave liability, and asset operations.
ExploreMobile App
Native iOS and Android app for leave requests, clock in, expenses, and team management on the go.
Explore
Time
Try time tracking with your own data
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law