Leave

Leave Management

Name: CubeHR Leave Management
Brand: CubeHR
Price: 2 GBP
Availability: InStock

Holiday requests, approvals and compliance in one place

CubeHR's leave management system handles everything from holiday requests and approvals to pro-rata calculations, Bradford Factor tracking, and SSP compliance. Built specifically for UK employment law, it supports statutory minimums, carryover rules, and TOIL, all configurable per company, department, or employee.

Register interest View pricing

5.6 weeks
UK statutory minimum built in
Pro-rata
Automatic for starters and part-time
One tap
Approve or decline from your phone

What's included

Everything leave management needs, in the box

No paid add-on modules. This is what you get on every plan that includes leave management.

6capabilities
on one employee record

Online Leave Requests
Employees submit leave requests from desktop or mobile. Managers approve with one click. No more email chains or spreadsheets.
Pro-rata Calculations
Automatic pro-rata leave entitlement for part-time staff, new starters, and mid-year joiners. Handles the maths your HR team shouldn't have to.
Carryover & TOIL
Configure carryover limits, expiry dates, and time off in lieu policies per company or department. Balances update automatically.
Team Calendar
See who's off at a glance. Managers view their team's leave in a shared calendar, preventing clashes before they happen.
Bank Holiday Management
Assign region-specific bank holidays (England, Scotland, NI, Wales). Include or exclude from entitlement, as you choose.
Leave Reports & Analytics
Track leave usage across teams, departments, and the whole company. Spot patterns, plan capacity, and export to CSV or PDF.

Why it matters

Why businesses pick CubeHR for leave management

Eliminate spreadsheet chaos
No more shared spreadsheets with conflicting formulas. CubeHR is the single source of truth for leave balances and history.
Stay UK-compliant automatically
28-day statutory minimum, pro-rata for part-timers, bank holiday handling: all built in. You configure the policy, CubeHR enforces it.
Reduce manager admin by 80%
Managers approve leave in seconds from their phone. No chasing, no double-checking balances, no manual calendar updates.

In practice

What this actually looks like

Illustrative situations leave management is built for. They are examples rather than customer case studies.

Replacing a leave spreadsheet
The problem
A 60-person professional services firm tracked all leave in a shared Google Sheet. Three different versions existed, balances rarely matched, and disputes were common at year-end.
The outcome
Everyone sees the same balance, calculated the same way, updated the moment a request is approved, so the year-end reconciliation is a check rather than an argument.
Managing complex part-time entitlements
The problem
A healthcare provider with 40% part-time staff was manually calculating pro-rata entitlements in Excel, leading to errors and overpayments.
The outcome
CubeHR's automatic pro-rata engine handled every working pattern: three days, four days and compressed hours. Entitlements were correct from day one, and overpayment risk was eliminated.
Multi-site bank holiday handling
The problem
A company with offices in England and Scotland needed different bank holiday calendars for each location, but their existing system only supported one.
The outcome
CubeHR's location-based bank holiday configuration gave each site its own calendar automatically. No manual adjustments needed when bank holidays differ between nations.

Comparison

How we compare

CubeHR against BreatheHR and BambooHR on leave management. Correct at the time of writing. Tell us if we have any of it wrong.

Comparison of leave management capability across CubeHR, BreatheHR and BambooHR
Capability	CubeHR	BreatheHR	BambooHR
Online leave requests	Included	Included	Included
Pro-rata calculations	Included	Included	Not included
Bank holiday per location	Included	Included	Not included
TOIL / lieu days	Included	Not included	Not included
Carryover rules	Included	Included	Included
iCal integration	Included	Not included	Included
Custom leave types	Included	Included	Included
API access	Included	Not included	Not included

Questions

Frequently asked

Does CubeHR handle the UK statutory 28-day minimum?

Yes. CubeHR enforces the 5.6-week statutory minimum for full-time employees, including the option to include or exclude bank holidays from that entitlement. Part-time employees get a pro-rata equivalent automatically.

Can employees request half days?

Yes. Leave requests support full days, AM half-days, and PM half-days. You can also configure custom leave units if your company uses hours-based tracking.

How does carryover work?

You set a carryover limit (e.g., 5 days) and an expiry date (e.g., March 31). Unused days up to the limit automatically carry forward. CubeHR deducts from carried-over days first.

Can we have different leave policies for different teams?

Absolutely. Leave policies can be configured at company, location, department, or individual level. A London office could have 25 days while Manchester has 28 - CubeHR handles it all.

Does it integrate with our calendar?

Yes. CubeHR generates iCal feeds that sync with Outlook, Google Calendar, and Apple Calendar. Approved leave appears automatically in your team's calendars.

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