Shifts
Shift Scheduling
Build rotas, manage shifts and fill gaps quickly
CubeHR's shift scheduling lets managers build rotas, publish schedules, and handle shift swaps. Employees see their upcoming shifts on mobile. Open shifts can be offered to available staff. Working time regulation compliance is checked automatically, so rest period rules are not broken by accident.
Templates
Reuse a week and adjust
Conflict checks
Leave and availability aware
Instant
Schedule published to all staff
What's included
Everything shift scheduling needs, in the box
6capabilities
on one employee record
Rota Builder
Drag-and-drop rota builder. Create weekly or repeating patterns. Copy rotas between weeks. See leave and availability alongside shifts.
Shift Swaps
Employees request shift swaps directly in the app. The other party confirms, manager approves. No phone calls or WhatsApp chains.
Open Shifts
Post unfilled shifts to available staff. First to accept gets the shift. Automatic notifications to eligible employees.
Working Time Compliance
Automatic checks for 11-hour rest periods, 48-hour weekly limits, and break requirements. Prevents non-compliant schedules from being published.
Mobile Schedule View
Employees see their upcoming shifts on their phone. Push notifications for new shifts, changes, and open shift opportunities.
Labour Cost Forecasting
See projected labour costs as you build the rota. Compare scheduled hours against demand and budget.
Why it matters
Why businesses pick CubeHR for shift scheduling
Build rotas in minutes
Drag-and-drop scheduling with templates and copy functions. What used to take hours now takes minutes. Changes publish to the team instantly.
Eliminate scheduling conflicts
CubeHR checks leave, availability, and working time regulations before you publish. No more finding out someone's on holiday after the rota is posted.
Staff sort their own swaps
Shift swaps and open shifts give employees flexibility without creating manager overhead. Self-service scheduling that works.
In practice
What this actually looks like
Hospitality rota management
The problem
A restaurant group was building rotas in Excel and texting schedules to staff. Shift swaps were chaotic, and working time breaches were common.
The outcome
CubeHR's shift scheduler replaced spreadsheets. Staff see schedules on their phone. Shift swaps are managed in-app. Working time violations dropped to zero.
Questions
Frequently asked
Does it prevent working time regulation breaches?
Yes. CubeHR checks every schedule against UK working time regulations: 48-hour weekly average, 11-hour daily rest, and 20-minute break rules. Non-compliant schedules are flagged before publication.
Can employees set their availability?
Yes. Employees can mark availability preferences (preferred shifts, unavailable times). Managers see availability alongside leave when building rotas.
Does it work for multiple sites?
Yes. Create separate rotas for each location. Employees can be scheduled across sites if they work at multiple locations.
By sector
Shift Scheduling in your industry
Shift Scheduling for Healthcare
Build complex clinical rotas across wards and departments. Handle nights, weekends, on-call, and bank staff coverage. Ensure safe staffing ratios at all times.
Learn moreShift Scheduling for Hospitality
Build rotas across front of house, kitchen, and bar. Handle shift swaps, availability, and cover requests. Publish schedules to mobile so your team always knows when they're working.
Learn moreShift Scheduling for Retail
Create store schedules that match customer footfall. Handle multi-store rotas, seasonal peaks, and part-time availability. Publish to mobile so staff see their shifts instantly.
Learn moreShift Scheduling for Manufacturing
Plan continental shift patterns, day/night rotations, and production line coverage. Handle shutdown periods and ensure minimum crew requirements are met.
Learn moreShift Scheduling for Logistics & Transport
CubeHR's shift scheduling tools are designed to meet the specific needs of logistics & transport businesses. CubeHR's shift scheduling lets managers build rotas, publish schedules, and handle shift swaps. Employees see their upcoming shifts on mobile. Open shifts can be offered to available staff. Working time regulation compliance is checked automatically, so rest period rules are not broken by accident.
Learn moreShift Scheduling for Care Homes
Build 24/7 rotas across care teams. Handle day, night, and waking night shifts. Ensure CQC-compliant staffing ratios and manage bank/agency cover.
Learn more
Also included
Works alongside
Time Tracking
Track working hours with QR codes, GPS, kiosk mode, or timesheets. Built for offices, sites, and remote teams.
ExploreLeave Management
Manage annual leave, sick days, and all absence types with full UK employment law compliance.
ExploreMobile App
Native iOS and Android app for leave requests, clock in, expenses, and team management on the go.
Explore
Shifts
Try shift scheduling with your own data
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law