Compliance

Compliance & Right to Work

Name: CubeHR Compliance & Right to Work
Brand: CubeHR
Price: 2 GBP
Availability: InStock

UK employment law compliance, tracked automatically

CubeHR keeps your compliance obligations on the employee record rather than in someone's memory. Right to work documents with expiry dates and encrypted copies, DBS certificate tracking with renewal alerts, GDPR subject access exports, and a full audit trail of every change. Auto-enrolment pension tracking and working time monitoring are in development.

Register interest View pricing

£20k
Fine per worker for right to work breach
90 days
Advance expiry warnings
Audit trail
Every change recorded with who and when

What's included

Everything compliance & right to work needs, in the box

No paid add-on modules. This is what you get on every plan that includes compliance & right to work.

6capabilities
on one employee record

Right to Work Tracking
Record passport, visa, settled status, and share code details with expiry dates, and store encrypted copies of the documents. Automatic expiry alerts fire at configurable thresholds: 90, 60 and 30 days by default.
DBS Check Management
Basic, Standard, Enhanced and Enhanced with Barred Lists checks recorded with issue dates, encrypted certificate numbers, outcomes and Update Service registrations. Set your own renewal interval and get alerted before it lapses.
Auto-enrolment Pension
In development. Pension eligibility, opt-in/opt-out status and contribution rates, with flags as employees approach the eligibility thresholds.
Working Time Compliance
In development. Monitoring of 48-hour weekly limits, 11-hour rest periods and 6-hour break requirements, with opt-out agreements recorded.
GDPR Data Management
Track data processing activities, manage subject access requests, and enforce retention policies. Built-in data export and deletion workflows.
Compliance Alerts
Automatic in-app and email notifications as right to work documents, DBS checks and dated employee documents approach their expiry, at the thresholds you configure.

Why it matters

Why businesses pick CubeHR for compliance & right to work

Avoid illegal employment fines
Right to work checks are a legal requirement. CubeHR ensures no document expires without HR being notified, protecting your business from fines of up to £20,000 per worker.
Always audit-ready
Every compliance check, document, and action is logged with timestamps. When regulators or auditors ask, you produce the evidence instantly.
Reduce compliance admin by 90%
Automated alerts, expiry tracking, and centralised document storage replace manual spreadsheets, diary reminders, and paper filing systems.

In practice

What this actually looks like

Illustrative situations compliance & right to work is built for. They are examples rather than customer case studies.

Right to work expiry management
The problem
A hospitality company with 200 staff had no system for tracking visa expiry dates. Two employees were found to be working with expired visas during a Home Office audit.
The outcome
CubeHR's automatic expiry alerts now notify HR 90 days before any right to work document expires. Renewal workflows are triggered automatically. Zero compliance breaches since implementation.
DBS management for care sector
The problem
A care home group needed Enhanced DBS checks for all staff but was tracking them in a spreadsheet that was frequently out of date.
The outcome
CubeHR centralised all DBS records with automatic renewal reminders. The care home group passed their CQC inspection with commendation for their record-keeping.

Questions

Frequently asked

What right to work document types are supported?

UK passport, EU settled/pre-settled status, visa (all types), biometric residence permit, share codes, and more. The system is configurable for new document types as immigration rules change.

Does CubeHR replace the employer's legal obligation to check documents?

No. CubeHR helps you manage and track right to work checks, but the legal obligation to verify original documents remains with the employer. CubeHR ensures you don't miss expiry dates or forget to re-check.

How is sensitive compliance data protected?

Document copies are encrypted at rest. Access is restricted to HR and authorised managers only. All access to sensitive compliance data is logged in the audit trail.

Can we track industry-specific compliance requirements?

Yes. Custom compliance fields and document types can be configured for sector-specific requirements: FCA for finance, CQC for healthcare, Ofsted for education, and more.

By sector