Assets
Asset Tracking
Know who has what: laptops, phones, keys and everything else
CubeHR's asset tracking gives you a complete registry of company equipment. Track laptops, monitors, phones, keys, and any other assets assigned to employees. Record serial numbers, purchase dates, warranty expiry, and condition. When someone leaves, the offboarding checklist ensures everything comes back.
Offboarding
Assigned kit listed on every leaver
Serial-level
Assignment history per item
One register
Every asset in the company
What's included
Everything asset tracking needs, in the box
6capabilities
on one employee record
Equipment Registry
Catalogue every company asset: laptops, monitors, phones, tablets, keys, access cards. Record make, model, serial number, and purchase details.
Assignment Tracking
Assign assets to employees with dates, condition notes, and acknowledgement. Full history of who had what and when.
Warranty & Lifecycle
Track warranty expiry dates, lease periods, and expected replacement dates. Plan hardware refresh cycles and budget accurately.
Offboarding Returns
When an employee leaves, their asset list is automatically added to the offboarding checklist. Mark items as returned, damaged, or missing.
Asset Categories
Organise assets by type: IT, furniture, vehicles, PPE. Custom categories for industry-specific equipment. Filter and report by category.
Asset Reports
View total asset count, value, assignments, and upcoming warranty expiries. Export for insurance valuations and depreciation calculations.
Why it matters
Why businesses pick CubeHR for asset tracking
Never lose track of equipment
Every laptop, phone, and key is registered and assigned. When someone asks "who has the spare monitor?", you know instantly.
Smooth offboarding
The offboarding checklist automatically includes all assets assigned to the departing employee. Nothing gets forgotten.
Budget hardware replacement
Track asset ages, warranty expiry, and condition. Plan replacement cycles based on data, not surprises.
In practice
What this actually looks like
Tracking IT equipment across sites
The problem
A 150-person company has no central record of who holds which laptop. When a device goes missing, nobody can confirm whether it was even company property.
The outcome
The asset registry tracks every device with serial numbers, assignments and condition, so insurance claims and security reviews start from a definitive list.
Offboarding equipment recovery
The problem
Equipment goes missing when people leave. Chargers, second monitors and phones are rarely asked for back.
The outcome
The offboarding checklist is generated from what that person actually holds, so every assigned item has to be marked returned or written off before the leaver is closed.
Questions
Frequently asked
Can we track assets not assigned to people?
Yes. Assets can be assigned to locations, departments, or left unassigned (e.g., spare pool). Every asset has a status: in use, available, in repair, retired.
Does it calculate depreciation?
CubeHR tracks purchase price, purchase date, and expected lifespan. You can use this data for depreciation calculations. Direct depreciation calculation is on the roadmap.
Can employees see what's assigned to them?
Yes. Employees see a list of all assets assigned to them in their profile. They can report issues or request returns directly from the app.
Also included
Works alongside
Employee Management
Centralised employee profiles with contracts, salary history, emergency contacts, and self-service updates.
ExploreOnboarding
Structured onboarding checklists, pre-start document collection, and new starter workflows.
ExploreReporting & Analytics
Pre-built HR reports for headcount, leave liability, and asset operations.
Explore
Assets
Try asset tracking with your own data
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law