People
Employee Management
Complete employee records, from onboarding to offboarding
CubeHR gives you a single, secure home for every employee record. Personal details, contracts, salary history, emergency contacts, right to work documents, DBS checks, all in one place. Self-service means employees update their own details, reducing HR admin and keeping data accurate.
One record
Per employee, across every module
Self-service
Staff maintain their own details
UK hosted
GDPR-compliant data handling
What's included
Everything employee management needs, in the box
6capabilities
on one employee record
Complete Employee Profiles
Store everything: personal details, job information, contracts, salary history, emergency contacts, bank details (encrypted), and custom fields. All in one place.
Employee Self-Service
Employees update their own address, phone number, emergency contacts, and bank details. Changes are logged and optionally require HR approval.
Organisation Chart
Visual org chart built automatically from reporting lines. See the entire company structure at a glance. Drill down into any team or department.
Employment History
Full audit trail of every change: job title, salary, department, manager, and status. See exactly when changes happened and who made them.
Employee Directory
Searchable company directory with photos, job titles, departments, and contact details. Find anyone instantly from desktop or mobile.
Custom Fields
Add company-specific fields to employee profiles, such as vehicle registration, shirt size, dietary requirements. Whatever your business needs to track.
Why it matters
Why businesses pick CubeHR for employee management
One source of truth
No more scattered spreadsheets, shared drives, and filing cabinets. Every employee record lives in CubeHR with proper access controls.
Self-service reduces HR workload
Employees update their own details directly. No more emailing HR to change an address. HR reviews changes, not data entry.
Complete audit trail
Every change to every field is logged: who changed it, when, and what the old value was. Essential for compliance and dispute resolution.
In practice
What this actually looks like
Migrating from paper records
The problem
A 150-person company stored employee records across filing cabinets, shared drives, and the HR manager's personal spreadsheets. Finding a single document could take 20 minutes.
The outcome
Records are migrated during onboarding, so lookups happen in the system instead of in a filing cabinet, and the current version is the only version.
GDPR subject access requests
The problem
When an employee submitted a GDPR data request, the HR team spent 2 days collecting information from 6 different systems.
The outcome
With all data in CubeHR, subject access requests were fulfilled in under an hour, with one export from one system. Full compliance, minimal effort.
Questions
Frequently asked
Is employee data encrypted?
Yes. Sensitive data like bank details and national insurance numbers are encrypted at rest. All data is transmitted over TLS. CubeHR is fully GDPR compliant with data stored in UK data centres.
Can employees see each other's data?
Only what you allow. Employees see the company directory (names, job titles, departments) but not salary, personal details, or sensitive information. Managers see their team. HR sees everything. All configurable.
How do we import existing employee data?
CubeHR supports CSV import during onboarding. Our team will help you map your existing data to CubeHR fields and run the migration. Most companies are fully set up within a week.
Can we track contractor and freelancer records?
Yes. CubeHR supports multiple employment types: permanent, fixed-term, contractor, freelancer, intern, and apprentice. Each has appropriate fields and workflows.
By sector
Employee Management in your industry
Employee Management for Professional Services
CubeHR's employee management tools are designed to meet the specific needs of professional services businesses. CubeHR gives you a single, secure home for every employee record. Personal details, contracts, salary history, emergency contacts, right to work documents, DBS checks, all in one place. Self-service means employees update their own details, reducing HR admin and keeping data accurate.
Learn moreEmployee Management for Charities & Nonprofits
CubeHR's employee management tools are designed to meet the specific needs of charities & nonprofits businesses. CubeHR gives you a single, secure home for every employee record. Personal details, contracts, salary history, emergency contacts, right to work documents, DBS checks, all in one place. Self-service means employees update their own details, reducing HR admin and keeping data accurate.
Learn moreEmployee Management for Finance & Banking
CubeHR's employee management tools are designed to meet the specific needs of finance & banking businesses. CubeHR gives you a single, secure home for every employee record. Personal details, contracts, salary history, emergency contacts, right to work documents, DBS checks, all in one place. Self-service means employees update their own details, reducing HR admin and keeping data accurate.
Learn moreEmployee Management for Retail
Manage multi-store teams from a single platform. Handle high staff turnover, seasonal workers, and distributed HR across locations.
Learn moreEmployee Management for Technology
Manage distributed, remote-first teams. Self-service profiles, equipment tracking, and org visibility for async teams across multiple locations.
Learn more
Also included
Works alongside
Onboarding
Structured onboarding checklists, pre-start document collection, and new starter workflows.
ExploreCompliance & Right to Work
Right to work and DBS tracking with expiry alerts, GDPR tooling, and a complete audit trail.
ExploreDocument Management
Secure document storage with version control, acknowledgement tracking, and expiry alerts.
ExploreReporting & Analytics
Pre-built HR reports for headcount, leave liability, and asset operations.
Explore
People
Try employee management with your own data
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law