Compliance & Right to Work for Care Homes

Compliance & Right to Work for Care Homes businesses

CubeHR's compliance & right to work tools are designed to meet the specific needs of care homes businesses. CubeHR keeps your compliance obligations on the employee record rather than in someone's memory. Right to work documents with expiry dates and encrypted copies, DBS certificate tracking with renewal alerts, GDPR subject access exports, and a full audit trail of every change. Auto-enrolment pension tracking and working time monitoring are in development.

Register your interest Compliance & Right to Work overview

The difference

Why care homes teams use CubeHR for compliance & right to work

Right to work checks are a legal requirement. CubeHR ensures no document expires without HR being notified, protecting your business from fines of up to £20,000 per worker.
Every compliance check, document, and action is logged with timestamps. When regulators or auditors ask, you produce the evidence instantly.
Automated alerts, expiry tracking, and centralised document storage replace manual spreadsheets, diary reminders, and paper filing systems.

In practice

How care homes businesses actually use it

Illustrative examples of how it gets used, not customer case studies.

A hospitality company with 200 staff had no system for tracking visa expiry dates. Two employees were found to be working with expired visas during a Home Office audit.
A care home group needed Enhanced DBS checks for all staff but was tracking them in a spreadsheet that was frequently out of date.

The problem

Care Homes HR problems that compliance & right to work solves

CQC compliance pressure
CQC inspections require evidence of proper DBS checking, training compliance, and staffing levels. The paperwork is relentless.
24/7 shift coverage
Residents need care around the clock. Understaffing is a safeguarding risk. Scheduling must ensure minimum staffing levels at all times.
High staff turnover
The care sector has turnover rates above 30%. Fast onboarding and smooth offboarding are essential.
Mandatory training volume
Moving and handling, medication administration, safeguarding, infection control: the mandatory training list is long and constantly refreshed.

See all care homes HR solutions

Questions

Compliance & Right to Work FAQ

What right to work document types are supported?

UK passport, EU settled/pre-settled status, visa (all types), biometric residence permit, share codes, and more. The system is configurable for new document types as immigration rules change.

Does CubeHR replace the employer's legal obligation to check documents?

No. CubeHR helps you manage and track right to work checks, but the legal obligation to verify original documents remains with the employer. CubeHR ensures you don't miss expiry dates or forget to re-check.

How is sensitive compliance data protected?

Document copies are encrypted at rest. Access is restricted to HR and authorised managers only. All access to sensitive compliance data is logged in the audit trail.

Can we track industry-specific compliance requirements?

Yes. Custom compliance fields and document types can be configured for sector-specific requirements: FCA for finance, CQC for healthcare, Ofsted for education, and more.

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