Compliance & Right to Work for Education
Safeguarding and compliance for education
Maintain Single Central Record compliance, track DBS checks for all staff and volunteers, manage safeguarding training records, and ensure Ofsted-ready documentation.
The difference
Why education teams use CubeHR for compliance & right to work
Single Central Record (SCR) management
Enhanced DBS check tracking for all staff
Safeguarding training compliance monitoring
Volunteer and contractor credential tracking
Ofsted-ready reporting and documentation
Prohibition order and QTS verification
In practice
How education businesses actually use it
A hospitality company with 200 staff had no system for tracking visa expiry dates. Two employees were found to be working with expired visas during a Home Office audit.
A care home group needed Enhanced DBS checks for all staff but was tracking them in a spreadsheet that was frequently out of date.
The problem
Education HR problems that compliance & right to work solves
Term-time contracts
Leave entitlements for term-time-only staff require specific calculations that most HR systems can't handle.
Safeguarding compliance
DBS checks, safeguarding training, and Keeping Children Safe in Education requirements must be current for every staff member.
Multi-academy trusts
MATs need centralised HR across multiple schools while maintaining each school's autonomy.
Cover and supply management
Tracking staff absence and arranging cover is a daily challenge that affects teaching quality.
Questions
Compliance & Right to Work FAQ
What right to work document types are supported?
UK passport, EU settled/pre-settled status, visa (all types), biometric residence permit, share codes, and more. The system is configurable for new document types as immigration rules change.
Does CubeHR replace the employer's legal obligation to check documents?
No. CubeHR helps you manage and track right to work checks, but the legal obligation to verify original documents remains with the employer. CubeHR ensures you don't miss expiry dates or forget to re-check.
How is sensitive compliance data protected?
Document copies are encrypted at rest. Access is restricted to HR and authorised managers only. All access to sensitive compliance data is logged in the audit trail.
Can we track industry-specific compliance requirements?
Yes. Custom compliance fields and document types can be configured for sector-specific requirements: FCA for finance, CQC for healthcare, Ofsted for education, and more.
Other sectors
Compliance & Right to Work for other industries
Construction
GPS time tracking, site-based clock-in, CSCS card tracking, and compliance tools for construction businesses.Healthcare
DBS tracking, mandatory training compliance, shift management, and CQC-ready reporting for healthcare.Hospitality
Kiosk clock-in, shift scheduling, high-turnover management, and mobile HR for hospitality.Charities & Nonprofits
Affordable HR with volunteer management, DBS compliance, and funder-ready reporting for charities.Logistics & Transport
Driver management, GPS tracking, warehouse shifts, and working time compliance for logistics.Care Homes
CQC compliance, 24/7 shift scheduling, mandatory training tracking, and absence management for care homes.
Near you
Compliance & Right to Work for education businesses
Coming soon
Sort compliance & right to work for your education business
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law