Compliance & Right to Work for Recruitment Agencies

Compliance & Right to Work for Recruitment Agencies businesses

CubeHR's compliance & right to work tools are designed to meet the specific needs of recruitment agencies businesses. CubeHR keeps your compliance obligations on the employee record rather than in someone's memory. Right to work documents with expiry dates and encrypted copies, DBS certificate tracking with renewal alerts, GDPR subject access exports, and a full audit trail of every change. Auto-enrolment pension tracking and working time monitoring are in development.

Register your interest Compliance & Right to Work overview

The difference

Why recruitment agencies teams use CubeHR for compliance & right to work

Right to work checks are a legal requirement. CubeHR ensures no document expires without HR being notified, protecting your business from fines of up to £20,000 per worker.
Every compliance check, document, and action is logged with timestamps. When regulators or auditors ask, you produce the evidence instantly.
Automated alerts, expiry tracking, and centralised document storage replace manual spreadsheets, diary reminders, and paper filing systems.

In practice

How recruitment agencies businesses actually use it

Illustrative examples of how it gets used, not customer case studies.

A hospitality company with 200 staff had no system for tracking visa expiry dates. Two employees were found to be working with expired visas during a Home Office audit.
A care home group needed Enhanced DBS checks for all staff but was tracking them in a spreadsheet that was frequently out of date.

The problem

Recruitment Agencies HR problems that compliance & right to work solves

Consultant performance tracking
Recruitment is performance-driven. Consultants need clear objectives, regular reviews, and commission-linked performance data.
Client compliance requirements
Enterprise clients require recruitment partners to demonstrate proper HR governance, including DBS checks and right to work compliance.
Fast team scaling
Recruitment agencies grow and contract quickly. Onboarding and offboarding need to be fast and consistent.
Competitive talent market
Recruiters recruit recruiters. Employee engagement, development, and retention tools matter.

See all recruitment agencies HR solutions

Questions

Compliance & Right to Work FAQ

What right to work document types are supported?

UK passport, EU settled/pre-settled status, visa (all types), biometric residence permit, share codes, and more. The system is configurable for new document types as immigration rules change.

Does CubeHR replace the employer's legal obligation to check documents?

No. CubeHR helps you manage and track right to work checks, but the legal obligation to verify original documents remains with the employer. CubeHR ensures you don't miss expiry dates or forget to re-check.

How is sensitive compliance data protected?

Document copies are encrypted at rest. Access is restricted to HR and authorised managers only. All access to sensitive compliance data is logged in the audit trail.

Can we track industry-specific compliance requirements?

Yes. Custom compliance fields and document types can be configured for sector-specific requirements: FCA for finance, CQC for healthcare, Ofsted for education, and more.

Other sectors

Compliance & Right to Work for other industries

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