Time Tracking for Professional Services

Time Tracking for Professional Services businesses

CubeHR's time tracking tools are designed to meet the specific needs of professional services businesses. CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.

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The difference

Why professional services teams use CubeHR for time tracking

QR codes are time-limited and optionally device-bound. Combined with geofencing, it's virtually impossible for someone to clock in for a colleague.
Office workers use the mobile app. Warehouse teams use a kiosk tablet. Site workers use GPS. Remote workers log hours manually. One system for everyone.
Approved timesheets export directly to payroll formats. No more manually tallying hours from paper sheets or email confirmations.

In practice

How professional services businesses actually use it

Illustrative examples of how it gets used, not customer case studies.

A 120-person construction firm had no reliable way to track hours across 8 active sites. Paper timesheets were submitted weekly, often incomplete, sometimes fabricated.
A retail chain with 12 stores needed a simple, tamper-proof clock-in system that didn't require individual smartphones.
A tech company with 80 employees split between office and home needed to understand office utilisation without micromanaging.

The problem

Professional Services HR problems that time tracking solves

Performance-driven culture
Professional services firms live and die by billable hours and client outcomes. Performance management needs to be structured and evidence-based.
Partner and director reporting
Senior leadership expects clean, data-driven HR reporting for board meetings and partner reviews.
Professional development tracking
CPD requirements, professional qualifications, and certifications need systematic tracking.
Work-life balance monitoring
Long hours culture is common. Monitoring working time helps firms meet their duty of care obligations.

See all professional services HR solutions

Questions

Time Tracking FAQ

How do QR codes prevent fraud?

Each QR code contains an HMAC-SHA256 cryptographic signature and a Unix timestamp. Codes expire after 2 minutes (configurable) and can optionally be single-use. Screenshot sharing is blocked by the expiry mechanism.

Can we use time tracking without QR codes?

Absolutely. QR codes are optional. You can use GPS clock-in from the mobile app, manual timesheet entry, or kiosk PIN codes. Mix and match by location or team.

Does it comply with UK Working Time Regulations?

Yes. CubeHR can flag when employees exceed the 48-hour weekly average (over 17 weeks), miss 11-hour rest periods between shifts, or skip 20-minute breaks on 6+ hour shifts.

Can managers edit timesheets?

Yes, with full audit trail. Any manual adjustment by a manager is logged: who changed it, what they changed, and when. The original clock event data is always preserved.

Other sectors

Time Tracking for other industries

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