Time Tracking for Logistics & Transport

Time Tracking for Logistics & Transport businesses

CubeHR's time tracking tools are designed to meet the specific needs of logistics & transport businesses. CubeHR's time tracking gives you multiple ways for employees to clock in and out: QR codes, kiosk mode, mobile GPS, or manual timesheets. Geofencing ensures people are where they say they are. All data flows into automatic timesheets, overtime calculations, and exportable reports for payroll.

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The difference

Why logistics & transport teams use CubeHR for time tracking

QR codes are time-limited and optionally device-bound. Combined with geofencing, it's virtually impossible for someone to clock in for a colleague.
Office workers use the mobile app. Warehouse teams use a kiosk tablet. Site workers use GPS. Remote workers log hours manually. One system for everyone.
Approved timesheets export directly to payroll formats. No more manually tallying hours from paper sheets or email confirmations.

In practice

How logistics & transport businesses actually use it

Illustrative examples of how it gets used, not customer case studies.

A 120-person construction firm had no reliable way to track hours across 8 active sites. Paper timesheets were submitted weekly, often incomplete, sometimes fabricated.
A retail chain with 12 stores needed a simple, tamper-proof clock-in system that didn't require individual smartphones.
A tech company with 80 employees split between office and home needed to understand office utilisation without micromanaging.

The problem

Logistics & Transport HR problems that time tracking solves

Mobile workforce tracking
Drivers are on the road. You need to track hours, breaks, and locations without relying on paper tachographs for non-HGV vehicles.
Working time regulations
Drivers' hours regulations are strict. Monitoring compliance is critical for safety and legal reasons.
Warehouse shift management
Warehouses run on shifts. Scheduling, overtime, and absence management affect operational capacity directly.
Licence and certification tracking
Driving licences, CPC cards, ADR certificates all need tracking with expiry alerts.

See all logistics & transport HR solutions

Questions

Time Tracking FAQ

How do QR codes prevent fraud?

Each QR code contains an HMAC-SHA256 cryptographic signature and a Unix timestamp. Codes expire after 2 minutes (configurable) and can optionally be single-use. Screenshot sharing is blocked by the expiry mechanism.

Can we use time tracking without QR codes?

Absolutely. QR codes are optional. You can use GPS clock-in from the mobile app, manual timesheet entry, or kiosk PIN codes. Mix and match by location or team.

Does it comply with UK Working Time Regulations?

Yes. CubeHR can flag when employees exceed the 48-hour weekly average (over 17 weeks), miss 11-hour rest periods between shifts, or skip 20-minute breaks on 6+ hour shifts.

Can managers edit timesheets?

Yes, with full audit trail. Any manual adjustment by a manager is logged: who changed it, what they changed, and when. The original clock event data is always preserved.

Other sectors

Time Tracking for other industries

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