Time Tracking for Retail
Time tracking for retail teams
Manage clock-in across stores with kiosk tablets, track part-time and seasonal staff hours, handle variable schedules, and get real-time labour data for workforce planning.
The difference
Why retail teams use CubeHR for time tracking
Tablet kiosk at each store, so staff clock in on the shop floor
Handle part-time, full-time, and seasonal worker schedules
Multi-store time tracking with centralised reporting
Automatic break deduction and Working Time compliance
Real-time labour cost data for store managers
Simplified payroll with accurate hour tracking
In practice
How retail businesses actually use it
A 120-person construction firm had no reliable way to track hours across 8 active sites. Paper timesheets were submitted weekly, often incomplete, sometimes fabricated.
A retail chain with 12 stores needed a simple, tamper-proof clock-in system that didn't require individual smartphones.
A tech company with 80 employees split between office and home needed to understand office utilisation without micromanaging.
The problem
Retail HR problems that time tracking solves
Multi-store management
Different stores, different teams, different schedules, all needing consistent HR processes and reporting.
Seasonal workforce scaling
Christmas, summer sales, and promotional periods require rapid scaling up and down. Onboarding speed matters.
Part-time leave calculations
Complex mix of full-time, part-time, and zero-hours contracts means leave entitlements vary widely and are easy to get wrong.
Floor-based workforce
Shop floor staff don't sit at computers. HR tools need to work on mobile or shared tablets.
Questions
Time Tracking FAQ
How do QR codes prevent fraud?
Each QR code contains an HMAC-SHA256 cryptographic signature and a Unix timestamp. Codes expire after 2 minutes (configurable) and can optionally be single-use. Screenshot sharing is blocked by the expiry mechanism.
Can we use time tracking without QR codes?
Absolutely. QR codes are optional. You can use GPS clock-in from the mobile app, manual timesheet entry, or kiosk PIN codes. Mix and match by location or team.
Does it comply with UK Working Time Regulations?
Yes. CubeHR can flag when employees exceed the 48-hour weekly average (over 17 weeks), miss 11-hour rest periods between shifts, or skip 20-minute breaks on 6+ hour shifts.
Can managers edit timesheets?
Yes, with full audit trail. Any manual adjustment by a manager is logged: who changed it, what they changed, and when. The original clock event data is always preserved.
Other sectors
Time Tracking for other industries
Construction
GPS time tracking, site-based clock-in, CSCS card tracking, and compliance tools for construction businesses.Hospitality
Kiosk clock-in, shift scheduling, high-turnover management, and mobile HR for hospitality.Professional Services
Performance management, time tracking, compliance, and partner-level reporting for professional services.Manufacturing
Shift management, kiosk clock-in, H&S compliance, and workforce tracking for manufacturing.Logistics & Transport
Driver management, GPS tracking, warehouse shifts, and working time compliance for logistics.Healthcare
DBS tracking, mandatory training compliance, shift management, and CQC-ready reporting for healthcare.
Near you
Time Tracking for retail businesses
Coming soon
Sort time tracking for your retail business
CubeHR is in early access. We are onboarding a limited number of UK businesses at a time so every one is set up properly. Register your interest and we will be in touch about a place.
- GDPR compliant · UK data residency
- Set up in an afternoon
- Built for UK employment law